Visual Corporate Keeper^®

Performance. Results. Powerful software for records centers.

Experience information management software that easily fits your business requirements, rather than your business adjusting to its capabilities. Since 1985, Visual Corporate Keeper has helped records centers automate procedures, lower costs and increase revenue and productivity. It features a fully integrated, 32-bit GUI application that is easy-to-use and compatible with 99% of today’s operating systems for both workstations and networks. Easily customizable, each data entry screen can be designed to meet each customer’s unique requirements and its over 200 reports provide maximum data for operations and management analysis. As your business grows, so too will your appreciation for the robust features offered by this powerful information management software package.

Here are a few of the performance features that continue to designate Visual Corporate Keeper and ASI as leaders in the industry.

 

Adaptable invoicing
Features multiple invoicing options, including tiered pricing (cumulative or total units) for service and/or storage, plus cubic foot or per carton storage pricing for each customer. Monthly, quarterly, semi-annual or annual billing provides maximum flexibility and improved efficiencies.

Archive billing
Allows access to previous billing cycles to locate pertinent account information and reduces hard copy file storage of historical billing information. Also provides customer analysis reports for historical and year-to-date revenue growth.

Audit trail
Our intelligent audit controls accurately and consistently provide “cradle to grave” tracking of client information, while incorporating checks & balances to locate items with a complete scan history, including the employee who performed the transaction, the date and time it took place. A barcode reader controls the status of all items, not the work order.

Customizable location configuration
We set the system to match your record center’s location configuration, allowing you to establish different location grid coordinates to meet your needs.

Driver Scanning
Tracks the location of boxes and files with barcode verification, from point-of-pickup or delivery and provides integrated receipt printing. This automates processes for both operations and billing and provides a complete audit trail for your customer’s vital information.

Dynamic Warehouse System
Allows boxes to be moved from one location to another with a simple barcode scan, providing more efficient use of space and reducing labor costs. Integrated reporting features ensure 100% accuracy for your warehouse.

E-billing
Provides fast and efficient client billing, reducing costs related to printing and mailing invoices. Automatically creates emails with PDF attachments and sends to your customers.

Flexibility
The software is designed to easily fit your business requirements rather than your business adjusting to the software’s capabilities.

“Just Ask!” Search & Query
Our powerful search & query function. Enter as much or as little as is known about the requested item and VCK will display a table of all matching data with identifying numbers. Continue to narrow your search with subsequent searches on the same subset of data as needed.

Reporting capability
Includes over 200 standard operational and management reports such as carton and file inventory reports, Destruction Notifications, Inventory Analysis, and Revenue Summaries. Another powerful feature includes our System Integrity Reports to ensure your database is clean and consistent.

“Self-contained” software
Includes integrated barcode label printing software and PDF writer software for invoicing. No need to purchase “add on” software programs to run your business.

Web access
Interfaces seamlessly with InfoKeeper or VCKwebCONNECT, ASI’s two dynamic web applications for client access, updating any changes made to the data, while downloading new additions and requests placed by your customers. Results include quicker service and reduced costs for you and your clients.

Even more features “working for you.”

Invoicing
•  Minimum billing for services and/or retention
•  Retention and service billing by cubic unit or unit
•  Prorate retention (full, half-month or daily)
•  Prorate destruction (full, half-month or daily)
•  Departmental billing with separate invoices for up to three sub-levels


Tracking
•  Bar code verification of all transactions
•  Detailed activity history for all transactions
•  Complete audit trail for every item (files, tapes and boxes)
•  Item status controlled by laser barcode reader
•  Item status available via InfoKeeper, our web access client software
•  Eighteen status categories for accurate inventory control
 

 

 

Common problems & questions associated with large volumes of paper documentation:
In a time when office space is becoming more and more expensive the last thing a company needs are room's full of filing cabinets and shelving, overflowing with paper.

This poses several problems:

Any of the above can lead to a loss of revenue to your company.

The solution:
Once you convert to CD or Microfilm, the chances of losing important client files
are reduced and the hardcopy documentation is stored in a secure environment.

Focal Point Solutions can provide storage in a safe and secure environment.

In our large storage facility we provide the following: